No. 1 Communication Solutions for Government Records Retention Requirements

2 min read

Data Integrity

Data integrity is critical in any communications records, but perhaps never more so than among first responders and government agencies.  First responders and the public they serve must be able to trust the quality of the high-stakes data is intact and not tampered with once leaving the original sender. Think Doordash and the assurance that no one has touched your food once it’s left the restaurant. Your critical data must have the same quality guarantee.

Police must have total assurance that the intelligence sent and received is secure, confidential, and readily available.  In the event of an incident requiring records to be subpoenaed, data integrity ensures transparency and insurance for all parties.  Local government records retention guidelines and stringent open record laws require all work-related communication remain accessible and non-repudiated.  Non-repudiated, or the assurance that a sender of information is guaranteed with proof of delivery and the recipient is provided with proof of the sender’s identity, means your data is held to the highest bar of integrity.

Government Data Retention Policy and Evertel

Evertel offers exclusive software that takes the burden of integrity assurance off your plate.   When considering the three prongs of data integrity–secure, confidential, and accessible, Evertel has you covered. 

No employee can delete or destroy data within Evertel–ever.  It is logged, stored, and maintained on Evertel’s own secure cloud platform.  All data can be readily recovered and audited, and you meanwhile are kept compliant with retention guidelines for local authorities.

Even if a user retracts a message–perhaps errant information was accidentally sent and the user deemed necessary to retract,

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the message and all data is still maintained on the cloud.  This even includes timestamps of when the message was sent, received, and retracted.  Evertel has done the heavy-lifting and makes compliance and local government record management effortless for users. 

A Record Retention Solution That Works

Government document retention policies and government data retention policies have a track record of costing municipalities hefty fines–think hundreds of thousands of dollars– when data is lost or mismanaged.  Evertel promises to keep you compliant and your data secure on our very own cloud located on U.S. soil.  Having your data stored on our cloud means that the disappearance or withholding of devices does not equal non-compliance or hinder the acquisition of any requested data. 

General record retention schedules and local authority retention schedules no longer equate to just more files to be managed within a department or concerns for users.  Evertel automatically stores all data forever, leaving you to focus on the importance of keeping your community safe. Should a public information request be received, executive Evertel users can quickly and easily export any and all requested data in a variety of formats.  You cannot afford not to have Evertel protecting your data, your employees, and your precinct.

Public Safety Communication App Checklist

While it's easy and free to use standard messaging apps for work, it comes with high risk. The texting platforms on your iPhone or Android-and even others like WhatsApp, Signal, and Voxer-just aren't designed for public safety.

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